Part A – Our relationship with you
Who we are
Advancing Racial Equity Conference: Turning The Page is brought to you by Shereen Daniels Ltd (“we”, “us” and “our”), with company registration number 13757524 and registered office Profile West, 950 Great West Road, Suite 2, First Floor, Brentford TW8 9ES. Advancing Racial Equityprovides access to a technology conference hosted online that allows users to access talks, discussions and online networking opportunities streamed via the Internet taking place 21 February 2023 (the “Conference”).
These Terms govern your use of our service and access to the Conference and in-person access to Landing Forty Two. As used in these Terms (the “Service”) means the service provided by Advancing Racial Equity Conference for watching and networking via the Conference, including features and functionalities, the website, and interfaces, as well as all content and software associated with our service.
Structure of terms
The agreement is between us and the person who completes the Conference registration form upon purchasing a Ticket (or having a Ticket Purchased for them) (“you” or “your”). Your agreement with us consists of:
Part A (Our relationship with you);
Part B (General terms for all delegates);
Part C (Attendee terms), which contains terms specific to registered attendees accessing the Conference (“Attendee”, “you”, “your”); and
(collectively, the “Terms”).
We are committed to protecting your personal information. These Terms include and incorporate by reference our here, which explains the types of information collected, stored, shared and processed in connection with the Conference, how and why we use such information, who we share it with and your legal rights.
Your agreement with us
You should read this document carefully. These Terms govern your online registration, online attendance at and/or participation in the Conference. By registering for the Conference you agree that you have read and accepted these Terms and agree to be legally bound by them. If you do not wish to be bound by these Terms, please do not register, attend or participate in the Conference.
Registering on behalf of another
If you are registering on behalf of another person it is your obligation to make sure that the person attending is aware of these Terms and accepts them. By completing and submitting the registration form you are representing and warranting that you have made the person attending aware of these Terms and that they have accepted these Terms.
Changes to this policy
These Terms apply to you from the date of publishing and until these Terms are superseded by a new version. We may update these Terms at any time for legal or regulatory reasons, or to reflect changes in our services or business practices.
We have done our best to explain things clearly for you in this document but if you have any questions, please let us know.
For questions about registration or assistance with any registration problems, please contact us at firstname.lastname@example.org
If you have any other questions, concerns, or complaints, you may contact us at email@example.com
Advancing Racial Equity Conference powered by Shereen Daniels Ltd Profile West, 950 Great West Road, Suite 2, First Floor, Brentford TW8 9ES
Part B – General terms for all delegates
Access to Conference
We, in our sole discretion, and without any liability or obligation to refund, reserve the right to refuse participation to or to remove access to the Conference anyone that we determine:
You agree to comply with all applicable laws in connection with your access to or participation in the Conference.
Changes or cancellation of the Conference
We try to make sure that the Conference programmes, speakers, topics, platform, format and dates are correct at the time of publishing. Circumstances beyond our control may necessitate substitutions, alterations, postponements, or cancellations to the content, format, themes, name, performers, hosts, moderators, venue, timing, platform or dates of the Conference. We reserve the right to do so at any time and will not be liable to you for ANY cost incurred by you as a result.
We will endeavour to notify you as soon as reasonably practicable of any substitutions, postponements, or changes by posting the updated information on http://advancing-racial-equity.com. If the Conference is postponed, we will provide you with access to the Conference at a later date. No refunds will be provided if the Conference is postponed.
In the unlikely event of cancellation of the Conference, we will not be liable to you for any expenditure, damage or loss incurred by you as a result of the cancellation.
Photography, audio and video recording
By attending the Conference you acknowledge and agree that where you choose to participate in Webinar elements of the Conference or in-person you are giving us consent to store recordings for any of all webinars or video conferences that you join, if such recordings are in our systems. If you do not consent to being recorded, you can choose to leave the venue or the virtual platform. You agree to permit us, or any third party licensed by us, to use, distribute, broadcast, or otherwise globally disseminate your likeness, name, voice and words in perpetuity in television, radio, film, newspapers, magazines and other media now available and hereafter developed, both before, during and any time after the Conference, and in any form, without any further approval from you or any payment to you. This grant includes, but is not limited to, the right to edit the media, the right to use the media (alone or together with other information), and the right to allow others to use or distribute the media.
Third party links
The Conference or the Services may contain links to third parties and to contributions uploaded by participants, including videos, images, descriptions, links and other content. We are not responsible or liable to these third party sites, and you should review any terms and conditions when entering those sites or viewing their content.
During the event you may optionally choose to download presentation resources. These resources are not inclusive in ticket purchase and require opt-in to receive communications from the corresponding presentation sponsor. By consenting, you agree for your registered name and email address to be securely passed to the third-party sponsor. This may constitute cross-border transfer of personally identifiable information (PII) under the General Data Protection Regulation (GDPR), hence your explicit consent is required. All sponsors are required to provide clear, easily accessible email subscription cancellation facilities and are forbidden from further sharing this data with outside parties. We take spam very seriously and exercise best efforts to ensure all third-parties involved comply with necessary privacy regulations. Any complaints of abuse should be forwarded to firstname.lastname@example.org
Personal use only
Attending the Conference is for your personal and non-commercial use only and may not be shared with individuals beyond your household. For the duration of the Conference we grant you a limited, non-exclusive, non-transferable right to access the Service and view the Conference. Except for this, no right, title or interest shall be transferred to you.
Access to the Conference and use of the Services require compatible devices, and certain software (including third party software) may be required or may need updates, and your use of the Services and Conference may be affected by the performance of these elements.
You must have a high-speed internet connection in order to access the Conference and Services. When accessing the Conference or Services through a mobile network, your network or roaming network will apply fees for data usage.
Intellectual property rights
All intellectual property rights in and to the Conference and all materials distributed at or in connection with the Conference are owned by us, our related companies, and/or the Conference sponsors or speakers participating in the Conference. You agree not to reproduce, modify, distribute, license, perform, publish, create derivative works from or use (except as authorised and in accordance with these Terms) the Conference for any reason.
Nothing in these Terms shall vest in you any legal or beneficial right in or to any intellectual property rights owned or used under licence by us or our related companies, or grant to you any right or licence to any other intellectual property rights of us or our related companies. All such intellectual property rights shall remain the exclusive property of us and our related companies.
It is strictly forbidden for any company, organisation, or person to attempt to host or organise any event in conjunction with, contiguous to or purporting to be related to the Conference or its affiliates without the express prior permission and cooperation of us. We reserve their right to take such action (legal or otherwise), including a claim for damages as we, in our sole discretion, deem appropriate in the circumstances.
When accessing and using the Website and its related subdomains you are prohibited from:
We may terminate or restrict your use of our service if you violate these Terms or are engaged in illegal or fraudulent use of the service.
To the extent permitted by the applicable law, we disclaim all warranties or conditions, either express or implied, or any part of them in respect of any aspect of the Conference or any related materials. You acknowledge and agree that in accepting these Terms you have not relied on any representation or warranty that is not expressly included in these Terms and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these Terms.
The Conference (including but not limited to: videos, transcripts, audio etc.) is made available AS IS and we do not offer any warranty of any kind, or represent that the Conference will be accurate, complete, or error-free. We are not liable for the usage of, implementation of, impact from, or communication of the ideas presented in any element of the Conference.
Limitation of Liability
You acknowledge and agree that views expressed by speakers at or in connection with the Conference are their own and we do not accept any responsibility or liability for any advice given or views expressed during or in connection with the Conference.
Materials shared or distributed at or in connection with the Conference are intended for information purposes only and should not be relied upon by you or others. We and our related companies do not provide any guarantees, conditions or warranties that the materials are complete or accurate and do not accept any responsibility or liability for reliance by you or any person on any aspect of the Conference and/or any information provided at the Conference.
To the fullest extent allowed by applicable law:
(a) we and our related companies shall not be liable to you whether in contract, tort (including for negligence), misrepresentation, restitution or otherwise for any for any loss of profits; loss of sales or business; loss of agreements or contracts; loss of anticipated savings; loss of income; loss of opportunity; loss of or damage to goodwill; loss of use or corruption of software, data or information; and/or similar losses or pure economic loss, or for any indirect or consequential loss, costs, damages, charges or expenses however arising under or in connection with the performance or contemplated performance of the Terms, even if we had been advised of the possibility of same in advance; and
(b) subject to paragraph (c) (below), our total aggregate liability in contract, tort (including negligence), misrepresentation, restitution or otherwise, arising under or in connection with the performance or contemplated performance of the Terms is limited to the total amount paid by you to us for your ticket to participate and access the Conference, after the payment of any processing fees or bank charges applicable.
(c) Nothing in these Terms purports to exclude or limit liability for any fraudulent statement or act or in respect of any liability that cannot be excluded or limited under applicable law.
You agree to defend, indemnify, and hold us, our related companies, affiliates, subsidiaries, joint ventures, third-party service providers, and our respective employees, contractors, agents, officers, and directors harmless from all claims, liability, damages, losses, costs and expenses, including legal fees, that arise out of or are related to any breach of the Terms by you or any other liabilities incurred by us arising out of your attendance or participation or access to the Conference.
It is possible that the Conference and/or some of the Services may not be available may not be available at any given time due to (a) power or server outages or issues (b) update or maintenance periods (c) as a result of a war, acts of God, flood, drought, earthquake or other natural disaster; (d) epidemic or pandemic; (e) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (f) nuclear, chemical or biological contamination or sonic boom; (g) any law or any action taken by a government or public authority; (h) collapse of buildings, fire, explosion or accident; (i) any labour or trade dispute, strikes, industrial action or lockouts; (j) non-performance by suppliers or subcontractors; (k) interruption or failure of utility service and/or (l) electronic or communications failure. We will take reasonable efforts to provide you with notice of interruption to the Service or Conference. Where the Online Service or Services are unavailable, we shall have no liability to you.
We are not liable if the Conference is, in whole or in part, cancelled, rescheduled or postponed, or for any failure or delay to perform our obligations under these Terms, including if such event results from anything beyond our reasonable control (for example (a) power or server outages or issues (b) update or maintenance periods (c) as a result of a war, acts of God, flood, drought, earthquake or other natural disaster; (d) epidemic or pandemic; (e) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (f) nuclear, chemical or biological contamination or sonic boom; (g) any law or any action taken by a government or public authority; (h) collapse of buildings, fire, explosion or accident; (i) any labour or trade dispute, strikes, industrial action or lockouts; (j) non-performance by suppliers or subcontractors; and (k) interruption or failure of utility service , (l) electronic or communications failure y) or anything else that renders performance of the Conference, in whole or in part, impracticable, illegal or impossible.
Governing law and jurisdiction
This interpretation, formation and operation of the Terms and all non-contractual obligations arising from or connected with them shall be governed by and construed in accordance with, and all disputes between the parties arising out of or in any way relating to the Terms or any disputes between the parties in any way connected with the subject matter of these Terms (whether contractual or non-contractual) shall be governed by, the laws of United Kingdom.
Each of the parties submits to the exclusive jurisdiction of United Kingdom.
We do not offer Alternative Dispute Resolution (ADR). If you have a complaint please contact us at email@example.com
Nothing contained in the Terms shall limit our right to bring enforcement proceedings in another jurisdiction or to seek interim, protective or provisional relief in the courts of another jurisdiction.
Some final terms
If a court with jurisdiction over these Terms finds that any part of these Terms is wholly or partly unenforceable, you and us agree that where possible, the court should modify the terms to make that part enforceable while still achieving its intent. If the court cannot do that, you and us agree that the court should not have regard to that unenforceable part but still enforce the rest of these Terms.
If we fail to insist that you perform any of your obligations under these Terms or we do not act or delay in acting to in exercise a right or remedy provided by these Terms that does not mean we have waived our rights or remedies against you and will not mean that you do not have to comply with your obligations.
These Terms are personal to you. You agree not to assign or transfer your rights or obligations under these Terms to anyone else without receiving our prior written consent. We may assign or transfer these Terms without your consent by providing you with notice.
You and us agree that no agency, partnership, joint venture, or employment is created as a result of these Terms and you do not have any authority of any kind to bind us in any respect.
You agree that the only way you can provide us with a legal notice is at the address(s) set out in Part A above (our Registered Address). We will send all information related to the Conference and Services in electronic form only such as the email address you have provided us on registration.
You agree that the Conference is intended for informational, entertainment and networking purposes only. The Services or the Conference do not constitute legal, financial, professional, medical or tax advice and cannot be used for such purposes. You acknowledge that all information and content accessed by you using the Services and the Conference is at your own risk. We do not endorse or recommend any Party participating in the Conference. We expressly disclaims any liability or responsibility for usage of, implementation of, impact from, or communications of the ideas or discussions presented by any Attendee, speaker or other participant at the Conference
In these Terms:
Tickets and pricing
We reserve the right to change the ticket prices at any time but any changes will not affect tickets that have already been purchased.
A valid ticket entitles you to access the Conference as an Attendee online and we also have a limited number of in-person tickets. Multiple simultaneous attempts access using a single ticket will not be allowed.
Once a successful ticket transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the Attendee. For some ticket types it may be necessary to complete required information such as Attendee name or tax identification number before the tickets can be issued.
The ticket acts as a receipt for the transaction and can be used to gain access to the Conference listed on the ticket.
All tickets must be assigned to an Attendee, and all Attendee details must be complete within 30 days of receipt of your ticket. For the avoidance of doubt, this includes name, job title and company name. Ticket reassignment is not permitted.
We are not obligated to offer any discounts for the Conference and reserve the right to chance or withdraw a discount offer at any time in our sole discretion.
Ticket name changes
Ticket name changes are not permitted.
Refund and cancellation
Your ticket remains our property and is a personal revocable license, which may be withdrawn, and access to the Conference may be refused at any time upon a refund of the printed registration price.
If you are eligible under applicable law to avail of a right to cancel your purchase of a ticket within 24 without giving any reason and to receive a reimbursement of payments, you need to notify us in writing (via email is fine) of your decision to cancel your Conferences ticket within this time. The refund will be made in the same form as the original payment was received (for example, a credit card payment will refund to the same credit card account number). However, you acknowledge that when you purchased a ticket to the Conference you agreed to the immediate download of digital content and that if you access the Conference, the Services or any digital content you lose your right to withdraw.
All purchases of Conference tickets are non-refundable in their entirety after the end of this 24 hour period or immediately following your access of the Conference, Services or any digital content. You acknowledge that all refunds are subject to deduction of a £20 transaction fee or as otherwise advised (depending on the currency of your original transaction).
Our free and subsidised ticket promotions sometimes include a processing fee. This processing fee is non-refundable in its entirety.
Reselling is prohibited
The tickets you purchase are for your own personal use and may not be resold under any circumstances, including but not limited to use as part of any promotion or competition. This includes subsidised tickets.
Reselling or otherwise transferring your ticket, not in accordance with the Terms, will void the ticket and the ticket holder will not gain access to the Conference. Where there has been any resale or attempted resale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect.
We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket re-selling or ticket broker.